Close Out

Completion and Closure

final phase: completion, closure, and close-out.

1. Completion.

The  reasons for a lack of completion are the following:

·The project objective is poorly defined and no one knows when the project is finished.

·Project team members are uncertain about their next assignment, so they just drag the project.

·The project is not essential and is behind schedule.

2. Closure.

overcome the problems by planning for the closure activity well in advance of its occurrence. Make it part of your project plan.

3. Closing your project.

perform the following six tasks:

a. Make sure that the customer/client is content with the project deliverables: You may need to make minor modifications, provide additional training, or answer questions to completely satisfy your customer.

b. Verify that documented evidence is generated that confirms your customer has accepted the project deliverable: In many cases, final payment for the project is dependent upon customer acceptance and approval.

c. Place final reports and assemble other documents that need distribution or placement in your project notebook: File essential project documents (plans, specifications, blueprints, technical drawings, computer files)

d. Close out contracts as appropriate, obtain final payment, and disburse funds to vendors. Perform final accounting to make sure that the project budget is up-to-date and can sustain an audit.

e. Disband the project team and if possible, assist in reassignment.

f. Finally, and very importantly, make sure to celebrate and recognize project team members.

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